Confidentiality of/and Access to Student Records

Records of present and former students of the College are confidential and are not public information. Therefore, the following regulations shall apply:

1. The types of records maintained shall include, but not be limited to:
   1. Academic data,
   2. Financial data relative to payment of tuition and fees,
   3. Financial aid data,
   4. Clinic data relative to patient care credits earned as an intern,
   5. Other data as deemed advisable by various officials of the College such as records of disciplinary action.
2. Students may review their files as follows:
   1. Students may review their academic file upon written request to the Registrar’s Office identifying the specific record(s) to be examined. Requests should be honored within 10 working days. The written
      request will become part of each student’s file.
   2. To review a financial aid file, a student must submit a written request to the Financial Aid Office. The file will then be available within 48 hours of the receipt of written request. Students may only review their file with a Financial Aid staff person present.
   3. To review files such as financial, clinic or other data, please see that department for the appropriate procedure.
   4. Official transcripts may be obtained at a charge of $5.00. Official transcripts will not be provided to students with unresolved financial obligations to the College, including certain student loans in default.
   5. A copy of a student’s file may be reviewed at any time by the Registrar’s Office, and records no longer pertinent to the student or the College may be destroyed. However, when a student requests a review of his or her file, no record in that file may be changed or removed until the student has reviewed the file.
   6. If a student feels a record is incorrect or misleading, he or she may request in writing that a correction be made and shall explain the reason(s) that the record is inaccurate. If the matter is not satisfactorily resolved, the student may appeal the decision through the academic appeal process described elsewhere in the Student Handbook.
3. The release of information contained in student records shall require written consent of the student, except to those individuals and organizations listed below:
   1. Officials, faculty and staff who have legitimate educational interest in the student’s record.
   2. Government or accrediting agencies to which educational data must be reported.
   3. Legitimate organizations developing, validating, or administering predictive tests. Such data shall not be released in any personally identifiable form.
   4. A legitimate organization of officials associated with the College developing a student or college directory. A student may prevent this release by written objection to the Registrar’s Office within the first ten (10) days of the trimester.
   5. Before release of said information, the Registrar’s Office may require a conference with any of the above listed individuals and organizations, or the student requesting this information, to establish the need for this release or to clarify the information contained in said record.